Recruitment Procedure

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Procedure for Recruitment, Selection & Mobilization of Manpower

Objective:

This procedure's goal is to establish a standard operating procedure that will enable efficient and quick recruitment, hiring, and selection of foreign labor to fulfill our client's needs for manpower, as well as the mobilization of the necessary categories of labor for clients abroad.

Scope

This method outlines the areas of responsibility and coordination with relevant clients and applies to ManMatrix office locations. It also has to do with the mobilization of the requested workforce.

Responsibilities

For all overseas projects and shutdowns, Team Leader HR, ManMatrix, will be responsible for hiring, selecting, and mobilizing labor from Pakistan and other nations, including India, Bangladesh, Nepal, the Philippines, Sri Lanka, and Malaysia.

Terms:

POE: Protector of Emigrants
CNIC: Computerized National Identity Card
NICOP: National Identity Card for Overseas Pakistani

Requirement of Workforce:

The Client shall provide the detailed craft-wise list of Manpower required.

Recruitment / Selection

ManMatrix shall select Manpower through its interview/selection team. However, the Client may also constitute their selection team with ManMatrix’s coordination. Workforce recruitment will be performed through the following sources:

In case of any shortfall of Manpower for overseas projects, ManMatrix shall arrange the same from other countries like Bangladesh, Philippines, Sri Lanka, Nepal, India etc. Manpower already available in the Database shall not require any further interviews. However, the candidate will be re-interviewed if he wants to be promoted to the next cadre.

The selection list shall be based on merit and individual performance, training, experience, and educational record.

Lining up of Candidates for Interview

HR Executive / R&P Staff shall invite the candidates through the most effective means of communication, which should indicate the date. Place and time of interview. The candidates also must be advised to bring the following documents/testimonials at the time of the interview:

Valid passport (Minimum for One Year) and one clear color photocopy.
Computerized National Identity Card with one photocopy.
Passport size photographs as required.
CNIC Copy of Next of Kin (NOK)
Original Educational / Experience Certificates with copies.

Job Card:

Job Cards for Welders / Valid Driving Licenses for Drivers. In case of the requirement of any other document, the candidates must be informed to produce the same documents for ManMatrix. The candidate will also be advised that no TA/DA (Traveling Allowance / Disturbance Allowance) shall be paid to him for the interview.

Interview Procedure

The candidates shall be called for an interview in groups according to the requirement, craft-wise. Each candidate shall be interviewed on a “FIRST COME FIRST SERVED BASIS” or as per lining up by the HR office staff of ManMatrix with interview token allocations.
The candidate shall report at the counter to obtain the Application Forms, i.e., “Application Form for Temporary Employment” or “Application for Employment (Management),” after presenting his original certificates.

The interview coordinator will take the candidate to the concerned interviewer.
The interview shall be conducted in line with the job description of the particular craft.

The candidate shall also refer for a trade test if required, especially in the case of Welder / Equipment Operator, etc.

The Salary per Month or Day shall be communicated to the candidate upon qualifying for the interview or trade test as per The approved Salary Structure. Manpower already available in the Database shall not require any further interview; however, the candidate will be re-interviewed if he wants to be promoted to the next cadre. The selection list shall be strictly on merit and based on individual performance, training, experience, and educational record.

Lining up of Candidates for Interview

HR Executive / R&P Staff shall invite the candidates through the most effective means of communication, which should indicate the interview date, place, and time. The candidates also must be advised to bring the following documents/testimonials at the time of the interview:

Valid passport (Minimum for One Year) and one clear color photocopy.
Computerized National Identity Card with one photocopy.
Passport size photographs as required.
CNIC Copy of Next of Kin (NOK)
Original Educational / Experience Certificates with copies.

Job Cards for Welders / Valid Driving Licenses for Drivers

In case of the requirement of any other document, the candidates must be informed to produce the same documents for ManMatrix. The candidate will also be advised that no TA/DA(Traveling Allowance / Disturbance Allowance) shall be paid to him for the interview.

Interview Procedure

The candidate shall report at the counter to obtain the Application Forms, i.e. “Application Form for Temporary Employment” or “Application for Employment (Management)” after presenting his original certificates. The interview coordinator will take the candidate to the concerned
interviewer. The interview shall be conducted in line with the job description of the
particular craft.

The candidate shall also refer for a trade test if required, especially in the case
of Welder / Equipment Operator, etc. The Salary per Month or Day shall be communicated to the candidate upon qualifying for the interview or trade test as per The approved Salary
Structure.

List of Selected / Standby Candidates

Based on the interview results, the final selection list shall be prepared by HR Executive / R&P Staff wherein at least 10% standby candidates shall be included to take care of any dropouts. Personal files of the selected candidates shall, therefore, be prepared/opened according to
the craft code sequence. Documentation / Visa Processing Personal Files The Mobilization Executive / Coordinator shall arrange to prepare personal files for all selected candidates, including standby candidates, by the checklist, separately for valid visa holders and the persons proceeding against fresh visas. The checklist should also be placed in each personal file duly signed/verified by the person/persons responsible for documentation. ManMatrix Emp. # shall be allocated to the individual files of newly selected candidates. Protection Fee and Miscellaneous Expenses shall be deposited in a designated Bank from candidates chosen given Long Term or Short Term deployment as per Government rules / Company Policy. All data collected shall be uploaded in soft format in MANSOFT for further processing NICOP (National Identity Card Overseas Pakistani) The selected candidates shall be referred to NADRA (National Database & Registration Authority) Office for preparation of NICOP.

The candidate is required to take the following documents along with him:

Medical Test

The selected candidates shall be sent for mandatory Medical Examination (cost of Medical will be borne by the individual). Medical for KSA, Bahrain & Oman shall be carried from GAMCA-approved Medical Centers and, in the case of Malaysia-approved medical centers of The Malaysian government shall be engaged. Passport Particulars to Overseas Offices After getting the medical fitness certificate, the concerned HR Executive shall send the documents to the Client’s Office to arrange a visa.

Visa Confirmation

The Client shall be responsible for arranging the visas for the number of persons to be mobilized and communicate the confirmation to ManMatrix Head Office. Client, after having obtained the visa, shall forward the visa document to ManMatrix Head Office at the earliest. Upon visa receipt, the same shall be entered into the database.

Protection Formalities

Demand Letter & Power of Attorney .The Client shall send a Demand Letter in favor of ManMatrix with their craft-wise manpower requirement, salary bracket, duration of stay, leave rotation (if required), and other facilities. Client shall send Demand Letter, Power of Attorney, and in case of SAUDI E-Wakala in the name of ManMatrix. In the case of Malaysia calling, visa information shall be passed on to ManMatrix.

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